The Trainee ePortfolio
Log in to your ePortfolio
Please email any enquiries concerning the Trainee ePortfolio to
nmrcgp@rcgp.org.uk
From 16 August 2010, the new Trainee ePortfolio Helpdesk
number will be: 020 3188 7655
At the beginning of specialty training, when
they register with the RCGP, each GPStR will be given access to the
RCGP Trainee ePortfolio which will be used throughout the
training period, in both hospital posts and primary care. It is
accessed and updated through the internet. It is a record of
learning with particular emphasis on clinical encounters. It
can also capture details of achievement in the AKT and CSA and must
be used in all stages of training to document evidence of WPBA.
What is the
Trainee ePortfolio?
Why do we need a
Trainee ePortfolio?
User
guides available for the Trainee ePortfolio
FAQ
What is the Trainee ePortfolio?
Above all else the Trainee ePortfolio is where
the GPStR records their learning in all its forms and
settings. Its prime function is to be an educational tool that
will record and facilitate the management of the journey of
clinical and personal development through learning. It is the
system used to record the evidence collected through the
application of the WPBA tools. It might be described as the “glue”
which holds the curriculum learning and assessment
together.
All the facilities for recording applications
of the WPBA tools are tagged to the competence areas so that an
overall picture of competence is easily accessed. The trainer or
educational supervisor will also have the opportunity to file items
under a content heading.
The Trainee ePortfolio should also be used to
record and validate naturally occurring evidence against the
competence framework. This is evidence which occurs in the course
of practice and which illustrates the GPStR’s competence. For
example, the GPStR may do an evidence review on a specific topic
and present it to a practice meeting. This might be taken as
evidence of data gathering and interpretation, or communication
skills. Evidence that a GPStR is late for surgeries on a regular
basis might be discussed with the GPStR and recorded under
teamwork. Naturally occurring evidence needs to be validated by the
GP trainer.
The assessments recorded in the Trainee
ePortfolio will be drawn from performance and evaluation taking
place in the real situations in which doctors work. It also allows
competence in areas such as team-working to be appraised in a
manner which cannot be done by the AKT and CSA.
The Trainee ePortfolio belongs to the GPStR
but key parts of it are accessible to the trainer, educational
supervisor and deanery administrators through a permissions system.
All personal records will be hidden to all except the GPStR until
they decide to share them. The Trainee ePortfolio includes places
to record tutorials, formal educational sessions and a skills log.
It has a diary and a mailbox. It will also contain links to
learning resources that are being developed by the RCGP and has a
personal area where individuals can save files, documents,
certificates of learning and other digital materials.
AKT and CSA results will be made available
through the Trainee ePortfolio. The Trainee ePortfolio will
also carry the evidence that is considered at interim and final
reviews. Trainees who pass WPBA at final review and also have a
pass in AKT and CSA will be elligible to apply for a Certificate of
Completion of Training (CCT), inclusion in the General Medical
Council’s GP Register and membership of the Royal College of
General Practitioners. The Certification Unit of the RCGP
will receive the indication from the GPStR that they are ready for
certification.
Many tools will be completed on-line without the contributor
having to enter the Trainee ePortfolio. Writing to many parts of
the Trainee ePortfolio will be limited to the trainer or
educational supervisor. The personal section of the Trainee
ePortfolio will be hidden to all except the GP trainee.
Users who would like to see a paper copy of the
six assessment forms used for WPBA, can download and print
copies of the tools. Please note that this document is slow to
download.
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Why do we need a Trainee ePortfolio?
By making use of the full capability of
electronic systems, the Trainee ePortfolio can deliver all that is
required to record, monitor and manage a GPStR’s learning in one
place. A record of personal development and experience is becoming
mandatory for all doctors. It provides evidence that training has
taken place and allows the doctor to reflect on a range of learning
opportunities. By providing a structure for documenting the
evidence harvested through WPBA tools, the Trainee ePortfolio helps
to ensure that judgements about the GPStR’s progress and
achievement are based on a clear, systematically recorded picture
of competence.
User guides available for download:
ePortfolio for GP
Specialty Training: A Guide for Deanery Administrators
ePortfolio for GP Specialty
Training: A Guide for Trainees
ePortfolio for GP
Specialty Training: A Guide for Supervisors/Trainers
ePortfolio
for GP Specialty Training: How to Produce Good Learning Log
Entries (Word doc,300kb)
Educational
Supervisor Review - step by step quick reference
guide (Word doc, 47kb)
Development of the Trainee ePortfolio will continue and
improvements will be introduced in response to suggestions by
users.
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